AI Bid Leveling: level every bid, line by line.

You can upload up to 10 vendor quotes per analysis. Trueleveler reads PDFs, Excel, and Word as-is — no template required — and produces a normalized, side-by-side comparison in under a minute.

Headline cost is the number on the front page of a vendor's quote. True cost is that number plus the value of every exclusion, carve-out, and "by others" line item that still has to be delivered. A bid showing $211,000 can easily carry $277,000 in true cost once you add back the excluded scope. Trueleveler calculates true cost for every vendor automatically.

Yes. Every analysis produces a plain-English verdict: who to award, why, and what to negotiate before you sign. You also get a full exclusion register, retainage and payment analysis, market rate benchmarks, and an audit-ready export for owner or client sign-off.

Yes. The free plan gives you access to the Procurement Tracker at no cost with no credit card. To run Bid Leveling and the other AI engines, Pro is $199/mo with 100 runs, and Business is $499/mo with 300 runs and API access. See full pricing.

Documents you submit for analysis are processed in memory and are not retained, and your data is never used to train AI models. Files you choose to save to your workspace stay in your private, encrypted storage, and document retention for cross-document search is off by default. Trueleveler is GDPR and CCPA compliant, with SOC 2 readiness on our roadmap. See our Security page for details.

AI automates the slow, error-prone parts: extracting line items from each vendor PDF, mapping them to a common scope, flagging exclusions and unit-price outliers, and calculating the true adjusted cost. You stay in control of the award decision. The practical difference is time — a spreadsheet comparison that takes a half-day of copy-paste and cross-checking becomes a 60-second upload, with nothing missed because a row was pasted into the wrong column. Trueleveler replaces the manual leveling sheet, not your judgment.

Bid leveling is the process of normalizing multiple subcontractor or vendor bids to a common scope so you can compare them apples-to-apples. Vendors rarely bid identically — one excludes fire-rated frames, another carries a different unit price, a third bundles mobilization differently. Leveling adjusts for those differences so the lowest headline number and the lowest true number are both visible. See our full how-to-level-bids guide for the step-by-step.

A bid leveling template (or "leveling sheet") is the traditional tool — a spreadsheet with each vendor in a column and each scope line in a row, with adjustment rows for exclusions and alternates. It works, but it's manual and easy to break. Trueleveler builds the equivalent automatically from the uploaded PDFs. If you prefer to start manual, our bid templates page has a free leveling sheet you can download.

Bid leveling happens after bids are received and before award — during the evaluation window. On a typical hard-bid or GMP job, that's a tight few days between the bid deadline and the award meeting. It's the last checkpoint to catch a scope gap before it becomes a change order, which is why speed matters: the faster you can level, the more time you have to follow up with vendors on clarifications.