AI-supported project operations for construction

It does the paperwork.
You run the job.

Trueleveler levels your bids, drafts your RFQs and RFIs, and writes your meeting minutes and daily logs — so your PMs don't have to. Free 14-day trial — no card.

Reads real project PDFs · a finance ledger · a sales pipeline Web · mobile · desktop
47 SECONDS. DROP THE PDF. SEE WHAT YOUR SPREADSHEET MISSED.
↑
Drop bids to level them side-by-side — or drop your RFP to respond
PDF · XLSX · CSV · DOCX · NO SIGNUP · ~47 SEC
Leveled output · redacted HVAC sample 47s
LINE ITEM Apex Summit MetroMech Tri-State
Ductwork $38.2k $41.5k $37.8k $39.6k
AHU / RTU $42.0k $44.2k $40.5k missing
CHW Piping $24.5k $22.8k missing $26.1k
Controls $18.7k $19.2k $18.9k missing
TOTAL $123.4k $127.7k $97.2k* $65.7k*
* incomplete scope — the "lowest" bid usually hides 1–2 missing items.
THE PLATFORM 28 AI engines, a finance ledger & a sales pipeline — every phase from preconstruction to closeout.
Click a phase →
01 · PRE-CONSTRUCTION 5 modules in this phase
RFQ Generator
Build a structured, bid-ready RFQ from your scope documents.
Open tool →
Bid Leveling
Compare up to 10 vendor quotes side-by-side against your RFQ.
Open tool →
Bid Scope Compliance
Verify each bid covers every scope requirement before you commit.
Open tool →
Contract Review
Flag risky clauses, missing protections, and liability exposure.
Open tool →
Scope Builder
Spec text → clean trade scopes: inclusions, exclusions, assumptions.
Open tool →
Submittal Extractor
Scan spec sections and build a complete, sortable submittal register.
Open tool →
Contract Summary
PM-friendly summary of key terms, obligations, and critical dates.
Open tool →
PM Handoff Report
Risks, scope gaps, contacts and milestones in a structured handoff brief.
Open tool →
Change Order Review
Check if CO work was already in scope and flag excessive pricing.
Open tool →
Field Daily Report
Structure daily field data: work, manpower, weather, and safety.
Open tool →
RFI Drafter
Draft RFIs from spec/drawing conflicts with cited evidence and routing.
Open tool →
Submittal Reviewer
Spec vs submittal text → structured deviation findings.
Open tool →
Voice Synthesis (Meetings)
Recorded meeting → minutes with every decision anchored to its audio.
Open tool →
Equipment Scheduler
Cross-project shared equipment — conflict detection + re-sequencing.
Open tool →
Daily Log Synthesizer
Today’s voice, photos, deliveries & RFIs → a structured daily log.
Open tool →
Punch List Drafter
Site-walk voice + photos → a structured, deduped punch list.
Open tool →
Notice Builder
Draft a clause-cited contract notice with the right deadline and recipients.
Open tool →
PO vs Quote
Cross-check a PO against the original quote — catch pricing drift.
Open tool →
Quote vs Invoice
Compare a vendor invoice against the quote — catch overcharges.
Open tool →
PO vs Invoice
Match a PO to the incoming invoice — verify what was billed.
Open tool →
Pay App Audit
Audit a pay app: accuracy, unsupported costs, duplicates, retainage.
Open tool →
Owner Report
Executive owner report with schedule status, budget, and risks.
Open tool →
Pay App Review
AIA G702/G703 → reconciled lines + math / over-billing flags.
Open tool →
Closeout Builder
Warranties + as-builts + punch + O&M docs → the owner package.
Open tool →
Warranty Compiler
Approved submittals + POs → a structured warranty package.
Open tool →
As-built Reconciler
Construction set vs field-marked as-builts → a redline log.
Open tool →
Schedule Risk
CPM + 1000-trial Monte Carlo over your schedule + tracker state.
Open tool →
Bid vs Actual
Compare original bid line items against actual cost outcomes.
Open tool →
START HERE · TOP ENGINES

The engines that do the paperwork. Each one runs on its own.

No seats to license, nothing to implement. Drop a file and the engine does the work — leveling a bid, drafting an RFQ, reviewing a contract or a pay app. Each one also feeds the next: bid leveling into contract review, contract review into pay-app review, and on down the job.

Pre-award

AI Bid Leveling

Normalize 10 vendor quotes — find the real low cost, not the headline figure.
Pre-bid

RFQ Engine

Scope to vendor-ready RFQ in 60 seconds — CSI-aware, clause-library-fed.
Award

AI Contract Review

Risk-tagged subcontract analysis — catch the AIA gotchas before signature.
Post-award

Pay App Review

AIA G702/G703 cross-checked against actuals, retainage, and lien waivers.
See all 28 engines →
The Chain · One output feeds the next

Every engine’s output is the next engine’s input.

This is the part a pile of disconnected features can’t fake. Level a bid and the winning vendor flows into contract review. Approve the contract and its terms flow into the pay-app review. Nothing is re-keyed — the project compounds as it moves from pursuit to closeout.

Run any engine on its own — or let each one feed the next.

Pre-award
AI Bid Leveling
Drop 5 quotes, get a leveled sheet with scope gaps flagged.
Leveled sheet · Div 05
AESS steel$461,000 ✓
Steel deckSCOPE GAP
Award →Northgate
feeds → the winning vendor + scope
→
Award
AI Contract Review
Flags risky terms; the awarded vendor + scope arrive pre-filled.
Contract · Northgate
§11.4 LD capFLAG
Retainage10% ✓
Terms →locked
flows into → the executed terms + retainage
→
Post-award
Pay App Review
Reconciles each draw against the contract terms — no re-keying.
Pay App #4 · Northgate
Steel framing+25% OVER
Retainageheld ✓
Approve →$310K
carries into → … and on, through closeout
See the full 28-engine chain → 28 engines · one continuous data flow · 0 re-keying
§ · · · THE LEDGER · FINANCE

The books, tied out.A construction ledger that exports straight to QuickBooks & Sage.

Most procurement tools stop at the PO. Trueleveler keeps a construction-aware verification ledger beside your accounting system — so the dollars you commit, bill, and collect reconcile against your books automatically, with the WIP and retainage controls a surety or lender expects. You don’t switch accounting tools; you stop re-keying into them, and export clean in one click.

Native double-entry ledger beside your books — journal posting + reversing entries
Pay-app revenue, cost actuals & cash post real journal entries automatically
Your WIP schedule and GL reconcile to the penny — surfaced as a live health chip
Closed-period locks, maker/checker approval & a field-level finance change log
As-of WIP snapshots — reproduce the exact schedule you sent the surety on any date
AIA G702/G703 pay apps, AR aging & a 90/180-day cash-flow forecast
Export the validated GL to a QuickBooks- or Sage-import format in one click
Trueleveler job ledger: income statement and balance sheet for one project, with the trial balance and journal entries posted from pay apps, receipts, and cost syncs
The job ledger · statements, trial balance & journal entries · sample data
See the full finance ledger →
§ · · · WIN THE WORK · SALES

From pursuit to award.Then a hand-off with zero double entry.

The work starts long before the contract. Trueleveler runs the whole pursuit — qualify, estimate, propose, win — and the moment a deal is won, the same project flips to active and seeds the job budget. No re-keying, no dropped scope between the BD team and the PM.

Opportunity pipeline with Go/No-Go gates & deal-health scoring
Line-item estimates that become branded proposals — PDF or editable Word
AI coach, battlecards & win/loss analysis from your captured reasons
CRM accounts + revenue outlook — weighted pipeline and secured backlog
Win a deal and the job budget seeds itself — one record, pursuit through closeout
Trueleveler sales pipeline board: eight active pursuits from lead to negotiating with pipeline value, weighted value, win rate, forecast, and deal-health chips on every card
Sales pipeline · pursuit board · sample data
See the full sales workspace →
§ · · · THE FIELD · PROGRESS

Progress, painted on the drawing.The percent flows straight into Schedule and the pay app.

Walk the job, paint what’s in. Color-coded zones on any sheet or elevation become a quantity-weighted percent complete — part of the same drawing layer your markup and field sketches live on, so the number sits beside the schedule and the G703, not in a camera export headed for Excel. No 360-degree capture rigs, no separate AI-capture subscription: a phone and the drawings you already have.

Paint zones with a flood-fill tap or by tapping corners — on plans and elevations alike
Per-trade rules-of-credit stage legends — customize the stages and how each one weighs
Installed-count tracking — 500 cleats on the sheet, 320 in the wall, reads 64%
Zones link to schedule activities & SOV lines — auto-linked by trade
One-click pull into Schedule % and G703 pay-app lines
A top-level Progress view — overall, per sheet, per trade, 60-day trend & unlinked-zone triage
A rough sheet-estimate slider for quick calls — and the same painting workflow on your iPhone
Trueleveler Progress painter: color-coded zones flood-filled on a plan sheet, per-trade percent complete with quantities, and a 67 percent sheet rollup
The Progress painter — quantity-weighted % from painted zones
See field progress in full →
§ · · · WHERE TRUELEVELER SITS

Your PM tool runs the project.We catch what it misses.

Procore runs your project. We read every document in it.
Sage bills your hours. We reconcile every dollar in it.
Autodesk BIM 360 wins BIM and model coordination. We host the working drawings — markup, revision compare, offline sheets, progress painted right on them.
Procore, Autodesk, Sage, Foundation & Viewpoint connectors are on the roadmap. Today, export to PDF or XLSX and drop them straight in — the leveler doesn't care which tool they came from.
§ 03 EVERY SEAT AT THE TABLE

One tool.Every role in the chain.

Procurement isn't one person's job — it's a relay. Estimators, PMs, GCs, subs, owner's reps, and the controller all touch the same bid, contract, and invoice. Trueleveler meets each of them where they are.
01 · ROLE

Estimator / Quantity Surveyor

"Stop losing margin on bids you couldn't fully compare."
Level 10 vendor bids in 60 seconds
Flag scope gaps and exclusions automatically
Ship audit-ready comparison reports
02 · ROLE

Project Manager

"Stop discovering risk after it's already costing you."
Weekly owner reports assembled from project data
RFI aging, COI expirations, submittal status at a glance
Change orders benchmarked against awarded rates
03 · ROLE

GC / Specialty Sub

"Stop signing contracts you haven't fully read."
Plain-English contract review in minutes
Pay-if-paid, retainage, and LD clauses surfaced
PO/invoice reconciliation against the awarded quote
04 · ROLE

Owner's Rep / AEC Firm

"Stop paying a firm what your software could deliver."
Independent third-party scope leveling
Change order benchmarking and contract review
End-to-end procurement audit trail
05 · ROLE

Preconstruction / BD Lead

"Stop running pursuits out of a spreadsheet and your inbox."
Pipeline with Go/No-Go gates and deal-health scoring
Line-item estimates into branded proposals in a click
Win the deal and the job budget seeds itself
06 · ROLE

Finance / Controller

"Stop re-keying the field into your books."
A construction-aware verification ledger beside QuickBooks & Sage
WIP tie-out, retainage, and over/under billings — always current
One-click export — no double entry between field and books
Built for the relay

A relay only works if the baton actually passes. Assign a record and the assignee hears about it, the conversation stays on the record, and the people outside your seat count can still respond.

Assignment notifications — in-app bell plus batched email, on every tracker
Comment threads with @mentions on RFIs, submittals, change orders, QA/QC, contracts & schedule
Free external collaborator links — RFI responses, live schedule shares, bid invitations & a read-only portal, with viewed tracking, reminders & revoke; no seat consumed
Every record assignable — All/Mine filters across the trackers
Meeting action items become assigned, notified tasks
★ Shipping log View all →

What shipped, and when.The running log.

★ Now live
August 2026

Full seats and Field seats — room for your whole crew

Subcontractors kept hitting a flat seat cap the moment field crew needed accounts. Now Foreman and Superintendent roles are Field seats, unlimited on every paid tier — only office and money roles count against your plan's seat limit.

See the plans → ★ Now live
August 2026

14 more record types get a real screen on mobile

QA/QC items, change orders, T&M tickets, lien waivers, permits, bonds, contracts, procurement, insurance certs, notices, inspections, equipment, meeting actions and pay applications now open to a real detail view from a notification — with comments and @mentions — instead of a "view on desktop" card.

See what's new → ★ Now live
August 2026

DocuSign signature status now updates itself

Sent a document for signature? Its status — sent, delivered, completed, declined — now updates automatically as your signers act, instead of waiting on a manual refresh.

See what's new → ★ Now live
August 2026

A dedicated role for safety managers

Safety Manager is a new built-in team role: field write access for daily logs, safety incidents and QA/QC, with no budget, procurement or sales access — for the EHS lead who owns the safety module and nothing else.

See what's new → ★ Now live
August 2026

Command Center — a live home for every project

Open a project and see where it stands: cash-flow gauges from committed through billed and collected, open counts across Tasks, RFIs, Submittals and Punch List, field signals for crew, safety, today's daily log and weather, and a running notes board. It replaces the old project dashboard — everything the old one did well is still there.

See what's new → ★ Now live
August 2026

Send RFQs and POs straight to vendors

Request quotes from the RFQ package you've already built, or issue a purchase order to an awarded vendor — sent from Trueleveler and tracked from the record, with the send date and recipient kept alongside it. Vendor quotes still land back in your bid inbox automatically.

See the RFQ Generator → ★ Now live
August 2026

Agenda-first project meetings

A structured meeting mode that pulls your live tracker data — RFIs, submittals, punch list, budget, schedule, safety — in as talking points, with one note field per topic. Turn a note into a task inline, and it links back to both the meeting and the record it came from.

See Meetings → ★ Now live
August 2026

The iPhone app update is live on the App Store

The latest field app build is approved and live — daily logs, photo markup, offline drawings, progress painting, and back-charge tracking, all updated to match the web. Update from the App Store or a fresh install picks it up automatically.

Get the app → ★ Now live
August 2026

Don't trust a demo — run the Pilot Test

A five-test protocol for verifying Trueleveler on your own historical bids, contracts, and pay applications before you buy — what to bring, what to run, what "pass" looks like, and why we don't publish a vendor accuracy stat.

See the Pilot Test →
§ 04 WHY THIS EXISTS

Built by a builder.For the firms that hated leveling.

Trueleveler is in early access — a founding cohort of 25 firms, locked at $99/mo Pro for life. We're at the start. The first 25 firms shape what comes next.
25
FOUNDING SPOTS · OPEN NOW
Locked at $99/mo Pro for life. Reg. price $199/mo when the cohort closes. Direct line to the founder, roadmap input on every new module, and a hand in shaping where the platform goes next.
"
Three weeks of leveling subcontractor bids in Excel cost a project. Different bidders called the same scope different things. Two of them quietly excluded ductwork. The lowest "low bid" wasn't actually the low bid.

Procore runs your project. Sage bills your hours. Nothing in between leveled bids the way I needed them leveled — line by line, scope by scope, in minutes instead of weeks.

Trueleveler is what that turned into. 28 AI engines, a native finance ledger, and a full sales pipeline across the lifecycle. Drop the PDF. See what your spreadsheet missed.
— The Founder Construction PM · Built this from the field
§ 05 PRICING

Pay for what your team will actually run.Not per-seat. Not per-project.

Flat tiers, every module included on every paid tier and on the free trial. No training fees. No rip-and-replace. Start free for 14 days and keep whatever you set up.
Founding 25: your $99/mo rate is locked monthly — no annual needed.

Free Trial

Try every module. No card.
$0 14 days
✓All 28 engines + every tracker, finance & sales
✓15 analysis runs (any engine)
✓3 users
✓Email support
FOUNDING 25 · OPEN NOW

Pro

$99/mo Pro for life · plus: early access to the benchmark dataset.
$99 / mo
$1,188/yr if billed monthly
Reg. $199/mo when cohort closes.
Every bid your team uploads contributes to an anonymized procurement benchmark — by region, project type, and scope. Founding 25 members get first access to that data as it builds.
✓Everything in Free
✓3 users
✓Contract review
✓PO/Invoice reconciliation
✓Standard SLAs
✓Benchmark dataset access (Founding 25)

Business

For multi-office firms running 10+ projects.
$499 / mo
$5,988/yr if billed monthly
✓Everything in Pro
✓10 users
✓All phase modules
✓Owner reports + trackers
✓Priority support

Enterprise

For national GCs and AEC firms.
$1,099 / mo
$13,188/yr if billed monthly
✓Everything in Business
✓Unlimited users
○SSO + SCIM (on the roadmap)
✓Dedicated success manager
✓Custom SLAs + DPA
§ 06 TRUST · COMPLIANCE · QUESTIONS

The deal-breakers,handled in one page.

Two things separate a tool you'll try from one you'll deploy: can you trust it with your documents, and does it answer the four or five questions every buyer asks. Both, together, here.
SECURITY & PRIVACY
✓
You control retention
Analysis documents are processed in-memory and not retained. Files you save stay private and encrypted; cross-document retention is opt-in, off by default.
✓
Never used to train AI
Your bids, contracts, and invoices are never added to any training dataset. Ever.
✓
TLS 1.3 encrypted
End-to-end encryption in transit. AES-256 at rest for anything you choose to save.
✓
GDPR + CCPA compliant
DPA available on request. Right to erasure processed within 14 days of a verified request.
✓
SOC 2 on the roadmap
SOC 2 certification is on the roadmap. Enterprise buyers can request our current security questionnaire today.
✓
US-based infrastructure
Data processed and stored in the United States. Encrypted backups with point-in-time recovery. Region and provider details available to Enterprise buyers under NDA.
FREQUENTLY ASKED
14 days, every engine unlocked, 15 analysis runs, no credit card required. If you do nothing at the end, your account moves to the free plan — every project, drawing, and record stays exactly where it is, and the procurement and submittal trackers keep working. AI engine runs pause until you upgrade.
Purpose-built connectors for Procore, Autodesk, Sage, Foundation and Viewpoint are on our roadmap (no firm ship date to announce yet). What works today: export from those tools as PDF or XLSX and drop them straight into Trueleveler, and export your General Ledger in QuickBooks- and Sage-import formats. You can also build your own integration on the read-only public REST API with outgoing webhooks — create a key under Settings → Integrations → API keys (owners and admins).
Yes. Pro includes 3 seats, Business includes 10, Enterprise is unlimited — and on every paid plan, Foreman/Superintendent field-crew accounts don't count against that limit at all. Google Workspace sign-in works today; Microsoft 365 SSO, SAML, and SCIM are on our roadmap. And the people outside your company never need a seat: send a free collaborator link — an RFI response link, meeting-minutes sign-off, a live schedule share, a bid invitation, or a read-only portal — and subs, architects, and owners respond without an account, with viewed tracking, reminders, and one-click revoke.
PDFs (scanned or native), XLSX, CSV, and DOCX for contracts. Images (PNG/JPG) for field reports. Up to 50 MB per file, 10 files per job.
You do. Always. Our terms explicitly state we claim no rights to your project data and never use it for model training or any secondary purpose.
Nothing punitive. You'll get an in-app heads-up at 80%. We never auto-charge overages — you choose to upgrade or wait for your next cycle.
§ 07 · Founding cohort · early access

Build this
with us.

First 25 firms get Pro at $99/mo, locked for life. Try every module free for 14 days — no card, keep what you create. The first cohort writes the playbook with us.
FOUNDING 25 25 spots open — $99/mo Pro, locked for life.
SETUP Upload the first bid in under 2 minutes. No onboarding call required.
SUPPORT Human reply within 4 business hours, Mon–Fri 7a–7p ET.