Unit prices that quietly crept up
A vendor quotes $14.50/LF, but the PO says $15.25. Multiply that across 12,000 feet and you've given away $9,000 before the first delivery.
ENGINE · PO VS QUOTE
Catch what changed. Before you sign the PO.
PO vs Quote is the Trueleveler engine that checks a purchase order against the vendor quote it came from. Upload the vendor quote and the purchase order. Trueleveler cross-checks every line item, flags unit-price creep, quantity mismatches, changed payment terms, and silent scope substitutions.
Try it now
PO vs Quote runs on a quote and a PO (PDF) and needs a free account (no card). It has no sample data yet, and the no-signup demo only levels bids.
30s
Avg Analysis Time
2
Documents Compared
4
Outputs Per Analysis
$0
To Try · No Card
§ 01
THE PROBLEM · POS DON'T ALWAYS MATCH QUOTES
The PO arrived. But did it match?
Quantities that shifted between documents
The quote covered 850 units. The PO says 920. Was it intentional? Without a line-by-line check, nobody questions it until the invoice arrives.
Payment terms that changed in the fine print
Net-30 in the quote becomes Net-45 in the PO. Or the retainage rate shifts from 5% to 10%. These changes cost real cash flow and rarely get caught.
Scope substitutions buried in line items
A specific product gets swapped for 'or equal' on the PO. The vendor interprets that as a cheaper alternative. You don't notice until installation.
§ 02
WHAT YOU GET · FOUR OUTPUTS, EVERY ANALYSIS
Four outputs. Every analysis.
Match Table
Line-by-line match table
Every line item from the quote mapped to the PO, with match/mismatch status and the exact delta for price, quantity, and description.
Price Flags
Price variance flags
Unit prices that increased between quote and PO, with percentage change and dollar impact across the full quantity.
Terms
Terms change detection
Payment terms, retainage, delivery schedules, and warranty provisions compared side-by-side between the two documents.
Redline
Suggested redline
Specific markup recommendations for every discrepancy found, ready to send back to the vendor before you countersign.
§ 03
HOW IT WORKS · UPLOAD TO RESULTS IN SECONDS
Upload to results in seconds.
01
Upload both documents
PDF, Excel, or Word. Drop the original vendor quote and the purchase order. No template needed.
02
AI cross-references
Every line item, unit price, quantity, and term compared between the two documents automatically.
03
Review discrepancies
Interactive table highlighting every mismatch with dollar impact and risk level.
04
Send the redline
Export marked-up PO with flagged items for vendor correction before you sign.
§ 04
THE IMPACT · WHAT PO VERIFICATION CATCHES
Money kept in your budget.
Every price compared
Quoted and issued PO prices are compared line by line, so a changed unit price or quantity is flagged before the PO goes out.
2 docs in 30s
What used to require a PM pulling both documents and comparing line-by-line in a spreadsheet now takes half a minute.
Before the PO is executed
Unit-price creep and quantity changes surface while the PO can still be corrected.
§ 05
USE CASES · BUILT FOR CONSTRUCTION PROCUREMENT
Every purchase order. Every vendor.
§ 06
FAQ · QUESTIONS PROCUREMENT TEAMS ASK
Questions procurement teams ask us.
What file formats does PO vs Quote accept?
PDF, Word, and Excel. Upload the original vendor quote and the purchase order as-is — no template required.
How does the AI detect unit-price creep?
The engine extracts every line item from both documents, normalizes units (LF/M, EA/PR, SF/SM), and flags any price increase with the percentage change and total dollar impact.
Can I use this for material supply orders?
Yes. PO vs Quote works for any purchase order — materials, equipment, subcontract POs, rental agreements. The AI reads both documents the same way regardless of format.
Does it catch payment term changes?
Yes. Retainage rates, payment periods, delivery schedules, and warranty terms are all compared between the quote and PO.
Is my data secure?
Documents you submit for analysis are processed in memory and are not retained, and your data is never used to train AI models. Files you choose to save to your workspace stay in your private, encrypted storage, and document retention for cross-document search is off by default. Trueleveler is GDPR and CCPA compliant. SOC 2 is on our roadmap. See our Security page for details.
§ 07
ALSO TRY · THE FULL PROCUREMENT STACK
The full procurement stack.
START FREE · NO CREDIT CARD
Verify your next PO — free.
Upload a vendor quote and PO and get a full AI comparison in seconds. No credit card, no templates, no lock-in.
★ Pairs with
Better together.
This engine pairs especially well with the following surfaces: