It does the paperwork.
You run the job.
Trueleveler is AI software that levels your bids, drafts your RFQs and RFIs, and writes your meeting minutes and daily logs — so your PMs don't have to. Free 14-day trial — no card.
Built for estimators and project managers at commercial contractors, not residential remodelers.
The engines that do the paperwork. Each one runs on its own.
No seats to license, nothing to implement. Drop a file and the engine does the work — leveling a bid, drafting an RFQ, reviewing a contract or a pay app. Each one also feeds the next: bid leveling into contract review, contract review into pay-app review, and on down the job.
AI Bid Leveling
Normalize 10 vendor quotes — find the real low cost, not the headline figure.
RFQ Engine
Scope to vendor-ready RFQ in 60 seconds — CSI-aware, clause-library-fed.
AI Contract Review
Risk-tagged subcontract analysis — catch the AIA gotchas before signature.
Pay App Review
AIA G702/G703 cross-checked against actuals, retainage, and lien waivers.
Every engine’s output is the next engine’s input.
This is the part a pile of disconnected features can’t fake. Level a bid and the winning vendor flows into contract review. Approve the contract and its terms flow into the pay-app review. Nothing is re-keyed — the project compounds as it moves from pursuit to closeout.
Run any engine on its own — or let each one feed the next.
A ledger beside your books.In early access, with QuickBooks & Sage import files.
Most procurement tools stop at the PO. Trueleveler’s ledger is a double-entry verification layer beside your accounting system, not a replacement for it, and it is in early access. Pay apps, job costs and payments can post to it, and you can compare each job with your WIP schedule. You don’t switch accounting tools; you stop re-keying into them, and download the posted entries as a QuickBooks- or Sage-import file in one click. A live QuickBooks Online sync is in development.
From pursuit to award.Then a hand-off with zero double entry.
The work starts long before the contract. Trueleveler runs the whole pursuit — qualify, estimate, propose, win — and the moment a deal is won, the same project flips to active and seeds the job budget. No re-keying, no dropped scope between the BD team and the PM.
Progress, painted on the drawing.The percent flows straight into Schedule and the pay app.
Walk the job, paint what’s in. Color-coded zones on any sheet or elevation become a quantity-weighted percent complete — part of the same drawing layer your markup and field sketches live on, so the number sits beside the schedule and the G703, not in a camera export headed for Excel. No 360-degree capture rigs, no separate AI-capture subscription: a phone and the drawings you already have.
Your PM tool runs the project.We catch what it misses.
One tool.Every role in the chain.
Estimator / Quantity Surveyor
Project Manager
GC / Specialty Sub
Owner's Rep / AEC Firm
Preconstruction / BD Lead
Finance / Controller
A relay only works if the baton actually passes. Assign a record and the assignee hears about it, the conversation stays on the record, and the people outside your seat count can still respond.
What shipped, and when.The running log.
Plainer wording, clearer Team screens and a better phone app
The footer, the tab title and printed reports say just Trueleveler, Team permissions are in plain words with the right field-seat count, and on the phone the RFI question comes first, replies are signed with a name and the sheets follow your light or dark theme.
See what's new → ★ Now liveEngine results that add up, and one overall progress figure everywhere
Overall progress is weighted by activity length on the Schedule, Owner Report, PM Handoff and Pulse, Scope Compliance totals are right, Build RFQ from scope opens with the scope in place, and Days since last counts recordable incidents. Lapsed bonds read Lapsed.
See what's new → ★ Now liveEmails and trackers show what is really there
An open email shows who sent it and what it says, and search finds the text. Filter chips stay put, the RFI window updates after you send, Critical shows on the Punch List and open notices load after a save.
See what's new → ★ Now liveFeatures that did nothing on a first visit now work
Punch List recordings, the RFI Drafter buttons, Daily Log + RFI, the PO vs Invoice toggle, Notices and My Work approvals now work on a first visit. Dates show your own day in the evening, and the Meetings Owner view hides pricing rows.
See what's new → ★ Now liveOpportunities: real leads, ranked for your trade and region
In Sales mode, Opportunities lists projects worth a look before an RFQ goes out, scored for your trade and region: federal notices from SAM.gov, building permits from Los Angeles and seven more places, and public construction bids from Los Angeles RAMP and the New York City Record.
See Opportunities → ★ Now liveMy Board puts the charts first
One slim bar replaces the three boxes that sat above the charts, so the first chart starts near the top of the page. The project and the dates are chips behind + Filter, and removing a tile now shows an Undo for eight seconds before anything is saved.
See what's new → ★ Now liveCompany Qualification Package: a PDF and a spreadsheet for the GCs who ask
Enter your insurance, bonding, financials and safety hours once in Settings > Qualification data, then build the package a general contractor asks for as a PDF or a spreadsheet. Every blank says "Needs input", and the OSHA pages are a worksheet to help you fill in the forms, never a certified form.
Read how it works → ★ Now livePaid purchase orders: locked, corrected on screen, and payments you can reverse
Once a payment is on record, a purchase order's lines, tax, vendor and status are locked. Fix a mistake with Adjust this PO, which adds a dated correction beside the original, or take a wrong payment back with Reverse payment. Large ones wait for a second person to approve, and the original always stays on record.
See how corrections work → ★ Now liveMy Board — your own dashboard, built from your trackers
Pick a tracker — RFIs, submittals, change orders, T&M tickets, inspections, safety incidents, insurance certificates and more — and group it by trade, assignee, vendor, project, or by week and month. Show it as a number, bars, a line, a donut, a list, a table or a pivot, open the records behind any value in a list, table or pivot, and share the board with your company.
See what's new →Built by a builder.For the firms that hated leveling.
Three weeks of leveling subcontractor bids in Excel cost a project. Different bidders called the same scope different things. Two of them quietly excluded ductwork. The lowest "low bid" wasn't actually the low bid.
Procore runs your project. Sage bills your hours. Nothing in between leveled bids the way I needed them leveled — line by line, scope by scope, in minutes instead of weeks.
Trueleveler is what that turned into. 28 AI engines and a full sales pipeline across the lifecycle. Drop the PDF. See what your spreadsheet missed.
Pay for what your team will actually run.Not per-seat. Not per-project.
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The deal-breakers,handled in one page.
New to any of it? Start with these.
The guides and engines our readers reach for first — how the workflow runs, and the tools that run it.
How to level bids in construction
Normalize scope, analyze unit prices, and compare subs apples-to-apples.
AI RFQ engine
Scope to vendor-ready RFQ in 60 seconds — CSI-aware, clause-library-fed.
AI bid leveling software
Drop up to 10 vendor PDFs — the real low cost, not the headline figure.
Construction cost estimating methods
Analogous, parametric, bottom-up, three-point, and unit cost methods.