Overcharges hidden across 200 line items
A 3% unit-price walk-up on a $400,000 invoice is $12,000. Spread across enough line items, nobody catches it manually.
ENGINE · QUOTE VS INVOICE
Verify every invoice. Against the original quote.
Quote vs Invoice is the Trueleveler engine that checks a vendor's invoice against their original quote. Upload the vendor's original quote and their invoice. Trueleveler reconciles what was billed against what was quoted, flags unit-price walk-ups, unauthorized line items, and double-billed materials.
Try it now
Quote vs Invoice runs on a quote and an invoice (PDF) and needs a free account (no card). It has no sample data yet, and the no-signup demo only levels bids.
30s
Avg Analysis Time
2
Documents Compared
4
Outputs Per Analysis
$0
To Try · No Card
§ 01
THE PROBLEM · INVOICES DON'T ALWAYS MATCH QUOTES
The invoice arrived. Does it match the quote?
Unauthorized line items that weren't quoted
Mobilization charges, storage fees, equipment rental — items that appear on the invoice but were never in the original quote.
Double-billed materials across invoices
The same material delivery billed on two consecutive invoices. Without tracking cumulative billing against the quote, duplicates slip through.
Quantities that exceed what was ordered
Invoice shows 1,200 units delivered but the quote only covered 1,000. The extra 200 units were never authorized but got billed anyway.
§ 02
WHAT YOU GET · FOUR OUTPUTS, EVERY ANALYSIS
Four outputs. Every analysis.
Variance
Variance table
Every line item from the quote mapped to the invoice, with price and quantity variance, flagged by severity.
Unauthorized
Unauthorized line items
Items on the invoice that have no match in the original quote — new charges that were never agreed to.
Recoverable
Recoverable overcharges
Total dollar value of overcharges with line-by-line justification, ready for dispute or credit request.
Dispute
Dispute-ready summary
Formatted summary of all discrepancies with supporting evidence, ready to send to the vendor's AP team.
§ 03
HOW IT WORKS · UPLOAD TO RESULTS IN SECONDS
Upload to results in seconds.
01
Upload both documents
PDF, Excel, or Word. Drop the original vendor quote and the invoice. No template needed.
02
AI reconciles billing
Every line item, unit price, and quantity compared between what was quoted and what was billed.
03
Review overcharges
Interactive table with flagged items sorted by dollar impact and recovery potential.
04
Dispute or approve
Export the variance report to dispute overcharges or approve with confidence.
§ 04
THE IMPACT · WHAT INVOICE VERIFICATION CATCHES
Money kept in your budget.
Every payment cycle
Run invoice verification on each payment cycle so an overcharge is caught before it is paid.
2 docs in 30s
Replace the manual line-by-line spreadsheet comparison with an AI analysis that finishes before you've opened Excel.
Overcharges before you pay
Invoice lines that differ from the accepted quote are flagged before payment, including on large trade packages.
§ 05
USE CASES · BUILT FOR CONSTRUCTION BILLING
Every invoice. Every billing cycle.
§ 06
FAQ · QUESTIONS AP TEAMS ASK
Questions AP teams ask us.
What file formats does Quote vs Invoice accept?
PDF, Word, and Excel. Upload the original vendor quote and invoice as-is.
Can I run this on every invoice, not just the final one?
Yes. Quote vs Invoice works on progress invoices, partial billing, and final invoices. Running it on every billing cycle catches cumulative overcharges early.
How does it detect double-billed materials?
The AI tracks line items, quantities, and amounts across the documents you upload. If you include prior invoices, it detects cumulative overbilling.
Is this useful for T&M billing?
Yes. The engine compares quoted rates against billed rates and flags hourly-rate walk-ups, unauthorized overtime, and material markups that exceed the agreed terms.
Is my data secure?
Documents you submit for analysis are processed in memory and are not retained, and your data is never used to train AI models. Files you choose to save to your workspace stay in your private, encrypted storage, and document retention for cross-document search is off by default. Trueleveler is GDPR and CCPA compliant. SOC 2 is on our roadmap. See our Security page for details.
§ 07
ALSO TRY · THE FULL PROCUREMENT STACK
The full procurement stack.
START FREE · NO CREDIT CARD
Verify your next invoice — free.
Upload a vendor quote and invoice and catch every overcharge in seconds. No credit card, no templates, no lock-in.
★ Pairs with
Better together.
This engine pairs especially well with the following surfaces: