RFI Tracker Engine

Track every RFI. Flag every impact. Automatically.

Upload project RFIs or correspondence — AI extracts items, tracks open/closed status, monitors response deadlines, and surfaces answers that affect scope or cost.

Track RFIs Now → See Pricing

app.trueleveler.com — RFI Tracker · Project Correspondence · 156 RFIs Logged

156

RFIs logged

Open / Pending

Overdue

Cost impact flags

RFI #	Subject	Status	Days Open	Impact
RFI-047	Foundation bearing capacity clarification	OVERDUE	22	COST + SCHEDULE
RFI-051	Curtain wall anchor detail at Level 3	OPEN	14	SCOPE
RFI-053	Electrical panel relocation per ASI-12	OPEN	9	COST
RFI-044	Fire-rated assembly substitution approval	CLOSED	6	NONE

The Problem

RFIs get buried in email chains, responses come late, and nobody tracks which answers changed scope or cost.

RFIs scatter across inboxes, shared drives, and project management tools with no single source of truth. Responses come days or weeks late, and when they do arrive, nobody flags the ones that changed scope, added cost, or shifted the schedule. Missed RFI deadlines cascade into claims, and the paper trail only gets assembled after the dispute starts. Trueleveler extracts every RFI from your correspondence, tracks status and deadlines in real time, and automatically flags responses with cost or scope implications.

41%

of construction claims cite unresolved or late-answered RFIs as a contributing factor, with average resolution delays of 14+ days impacting project schedules

What You Get

Four capabilities, complete visibility.

RFI Status Tracking

Real-time dashboard showing every RFI by status — open, pending, answered, closed. Filter by trade, originator, or priority level for instant visibility across the project.

Deadline Monitoring

Tracks contractual response deadlines for every RFI. Flags overdue items, calculates days open, and surfaces aging RFIs before they become schedule risks or claims triggers.

Cost/Scope Impact Flagging

AI reads every RFI response and flags answers that change scope, add cost, or affect the schedule — so you catch change-order-worthy items before they slip through.

Response Analysis

Analyzes response content for completeness, identifies partial or non-responsive answers, and links related RFIs together so nothing falls through the cracks.

How It Works

Correspondence to dashboard in minutes.

Upload RFI documents or correspondence

Upload your RFI logs, email threads, or project correspondence — PDF, Word, or text. Bulk upload or single documents. Any format works.

AI extracts items and tracks status

Trueleveler reads every document, identifies individual RFIs, extracts subjects and responses, tracks open/closed status, and calculates days open against deadlines.

Review dashboard with deadlines and impact flags

Get a complete RFI dashboard with overdue alerts, cost/scope impact flags, and response analysis. Export to CSV, filter by status, or download as PDF for claims documentation.

Use Cases

Built for how RFIs actually get managed.

GC RFI log management

Sub RFI tracking

Owner's rep response monitoring

Design team coordination

Scope change documentation

Claims support documentation

Multi-trade RFI coordination

Schedule impact tracking

Pricing

Start free. Upgrade when you're ready.

RFI Tracker is included in every paid plan — along with all 19 AI engines across 5 phases, the Procurement Tracker, and Vendor Database.

Free

^$0/mo

Procurement Tracker only. 1 user. No credit card.

Pro POPULAR

^$199/mo

All 19 AI engines. 100 runs/mo. Up to 3 users.

Business

^$499/mo

300 runs/mo. 10 users. API access. Custom templates.

See full pricing including Enterprise →