No single source of truth
RFIs scatter across inboxes, shared drives, PM tools, and meeting minutes. When the PM needs the current log, they rebuild it from scratch — and miss the informal questions raised in last week's subs meeting.
ENGINE · RFI TRACKER
Every RFI, tracked. Every impact, flagged.
Upload project correspondence. Trueleveler extracts every RFI, tracks open/closed status against contractual deadlines, and flags answers that change scope, add cost, or shift the schedule — before they show up as claims.
60s
Log to Dashboard
41%
Claims Citing RFIs
6
Outputs Per Run
$0
To Try · No Card
§ 01
THE PROBLEM · WHERE RFIs GO TO DIE
RFIs buried in email chains.
Deadlines quietly slip
Contract response windows come and go. Without a dashboard tracking days open, the overdue items only surface when the sub invokes them in a CO or a claim — 22 days after the window closed.
Answers that change scope, uncaught
A designer's RFI response adds a new detail, modifies a spec, or substitutes a material — and nobody flags it as cost or schedule impact. By the time the CO proposal arrives, the response is weeks stale and the leverage is gone.
Paper trail assembled after the fact
When a dispute starts, the claim team begs the PM for the RFI log, the correspondence, and the dates. Reconstructing it costs days the project can't spare — and the resulting file has the gaps the other side finds.
§ 02
WHAT YOU GET · SIX OUTPUTS, EVERY RUN
Six outputs. Every run.
Extraction
RFI extraction from anywhere
Reads logs, email threads, meeting minutes, and correspondence archives. Captures formal numbered RFIs alongside informal questions raised in the field.
Status
Real-time status dashboard
Open, pending, answered, closed — filterable by trade, originator, or priority. The current state of the log is always one click away.
Deadlines
Deadline monitoring
Contractual response windows tracked. Overdue items surfaced with days open, so schedule exposure is visible before it hardens into a claim.
Impact Flag
Cost / Scope / Schedule flagging
AI reads every response and tags answers that add scope, change materials, or affect the schedule — with the specific sentence that triggered the flag.
Response QA
Response completeness analysis
Flags partial or non-responsive answers, links related RFIs together, and highlights questions that need a follow-up before the issue compounds.
Export
Claim-ready log export
CSV or PDF export with source documents, dates, and parties preserved — ready for attachment to a claim, CO proposal, or owner memo.
§ 03
HOW IT WORKS · CORRESPONDENCE TO DASHBOARD IN MINUTES
Correspondence to dashboard in minutes.
01
Upload correspondence
RFI logs, email threads, meeting minutes, submittal correspondence. PDF, Word, Excel, or plain text. Bulk upload or single docs.
02
AI extracts every question
Trueleveler identifies RFIs, pulls subjects and responses, tags originators and dates, and computes days-open against your contractual windows.
03
Review impact flags
Dashboard surfaces overdue items, cost/scope/schedule-impact responses, and partial answers — with source sentences linked for every flag.
04
Export for the record
CSV or PDF export with the full audit trail — for claim documentation, CO proposals, or routine owner reporting.
§ 04
THE IMPACT · WHAT RFI DISCIPLINE RECOVERS
Claims avoided. COs caught.
41% of claims
Share of construction claims citing unresolved or late-answered RFIs as a contributing factor, with typical resolution delays of 14+ days per impacted item.
Every CO, on time
Responses that change scope get flagged the day they arrive — so the CO proposal goes out while the leverage is fresh, not three weeks later when memories soften.
Claim-ready always
The log is exportable on any project day, not reconstructed after a dispute starts. Your file stays current — and the other side doesn't find the gaps.
§ 05
USE CASES · BUILT FOR HOW RFIs ACTUALLY GET MANAGED
Every project. Every PM.
§ 06
FAQ · QUESTIONS PMs ASK
Questions PMs ask us.
What document formats does RFI Tracker accept?
PDF, Word, Excel, and plain-text email threads. You can upload RFI logs exported from your PM system, individual RFI forms, or complete correspondence archives. No template is required.
Can the AI find RFIs inside email threads and meeting minutes?
Yes. Trueleveler reads email threads, meeting minutes, and submittal correspondence and extracts every question with a clear origin, subject, date, and response. Informal questions raised in meetings get captured alongside formal numbered RFIs.
How does Trueleveler flag cost or scope impact on RFI responses?
The AI reads every response and scans for language that adds scope, modifies existing scope, changes materials, or affects the schedule. Flagged answers get a Cost, Scope, or Schedule tag with the specific sentence that triggered the flag.
Can I use RFI Tracker output in a claim or dispute?
Yes. Every extracted RFI links back to the source document, date, and authoring party. Export the log to PDF with the full chain of correspondence preserved for attachment to a claim or change-order proposal.
Is my data secure?
Documents are processed in memory and never stored on our servers. Your data is never used to train AI models. Trueleveler is GDPR and CCPA compliant with SOC 2 practices in place. See our Security page for details.
§ 07
ALSO TRY · THE FULL PROJECT STACK
The full project stack.
START FREE · NO CREDIT CARD
Turn correspondence into a tracked log — in minutes.
Upload your RFI log or email threads, get a complete dashboard with deadlines and impact flags. No credit card, no templates, no lock-in.