AI Procurement Intelligence

Level every bid.
Catch every risk.
Move faster.

Drop a bid package. Our engines normalize, compare every bid line-by-line, and flag missing scope in under a minute — for GCs, subs, estimators, and owner's reps.

FOUNDING 25 · $99/MO PRO FOR LIFE 17 OF 25 CLAIMED
TRY IT NOW — LEVEL OR RESPOND IN ~45 SEC
↑
Drop bids to level them side-by-side — or drop your RFP to respond
PDF · XLSX · CSV · DOCX · NO SIGNUP · ~45 SEC
Leveled output · redacted HVAC sample
LINE ITEM Apex Summit MetroMech Tri-State
Ductwork $38.2k $41.5k $37.8k $39.6k
AHU / RTU $42.0k $44.2k $40.5k missing
CHW Piping $24.5k $22.8k missing $26.1k
Controls $18.7k $19.2k $18.9k missing
TOTAL $123.4k $127.7k $97.2k* $65.7k*
* incomplete scope — the "lowest" bid usually hides 1–2 missing items.
FOR GCs Level subs · flag missing scope · track pay apps → FOR SUBS Respond to RFPs · compliance checklists · win rate → FOR ESTIMATORS Level 10 bids in 45s · exclusions & alternates handled → FOR OWNER'S REPS Portfolio pulse · audit trail · spend analytics →
THE PLATFORM 25 modules, across every phase of procurement.
Click a phase →
01 · PRE-AWARD 4 modules in this phase
RFQ Generator
Turn scope narrative + specs into vendor-ready RFQ packages.
Open tool →
Bid Leveling
Normalize every vendor bid line-by-line. Flag missing scope.
Open tool →
Bid Scope Compliance
Score each bid against your scope of work. Red-flag gaps.
Open tool →
Submittal Extractor
Extract submittal requirements from specs into a tracked log.
Open tool →
Contract Review
Read every contract. Surface risk, redlines, missing exhibits.
Open tool →
Contract Summary
One-page plain-English summary of any executed contract.
Open tool →
PM Handoff Report
Automated preconstruction → PM handoff document.
Open tool →
PO vs Quote
Catch POs that drift from the awarded quote.
Open tool →
Quote vs Invoice
Reconcile vendor invoices against the quoted scope.
Open tool →
PO vs Invoice
Find billing errors before you pay.
Open tool →
Change Order Review
Analyze change order pricing. Compare to awarded rates.
Open tool →
Pay App Review
Validate pay apps against contract + executed work.
Open tool →
COI Tracker
Insurance certificates in, expirations tracked out.
Open tool →
RFI Tracker
Auto-log and age RFIs. Route for owner response.
Open tool →
Owner Report
Weekly owner report, assembled from project data.
Open tool →
Field Daily Report
AI-drafted daily reports from photos + field notes.
Open tool →
Punch List
Spin up and track the punch list through closeout.
Open tool →
Submittal Tracker
Live status of every submittal across every trade.
Open tool →
Procurement Tracker
One dashboard. Every material. Every lead time.
Open tool →
Tasks
Action items tracked to close, across every phase.
Open tool →
Schedule
Milestones, deadlines, and critical path on one calendar.
Open tool →
Emails
Project correspondence logged, tagged, and searchable.
Open tool →
Project Pulse
Live project health score. Flags drift before it bites.
Open tool →
Analytics
Cross-project trends, spend patterns, vendor performance.
Open tool →
Chat with Documents
Ask any question across your project docs. Get cited answers.
Open tool →
§ 02 THE PLATFORM · 25 MODULES / 5 PHASES

One platform, matched to every phase. Browse by where you are.

Five phases of procurement, twenty-five modules. Click a phase to see what runs there — from RFQ generation to closeout tracking. Your team picks up exactly where the work is happening, not where a marketing page wants them to start.
01 · PRE-AWARD

Before the RFQ goes out.

trueleveler.com/app — RFQ Generator
01 · RFQ GENERATOR
Line ItemUnitQty
Rooftop Unit RTU-1, 25-ton EA 2
Ductwork — Sheet Metal LF 2,400
Controls — BACnet DDC EA 1
Insulation — Duct Wrap SF 3,100
✓ 14 line items · bid form attached 32s
01 · BID LEVELING
VendorBaseTrue CostΔ
Apex HVAC $231,000 $231,000 -2.1%
Summit Mech. $211,000 $277,000 +17.3%
Metro Systems $252,000 $252,000 +6.8%
✓ 127 line items · $48,200 flagged 47s
01 · BID SCOPE COMPLIANCE
RequirementStatusCSI
RTU start-up commissioning Covered 23 05
Duct leak testing per SMACNA Qualified 23 31
Sheet metal gauge per spec Missing 23 31
O&M manuals at closeout Missing 01 78
78% coverage · 4 gaps flagged 38s
01 · SUBMITTAL EXTRACTOR
SubmittalTypeDiv
RTU product data sheet Action 23 74
Ductwork shop drawings Action 23 31
Insulation samples Info 23 07
Controls sequence of ops Action 23 09
✓ 23 submittals extracted from Div 23 52s
4 modules in this phase
RFQ Generator
Turn scope narrative + specs into vendor-ready RFQ packages in minutes.
→
Bid Leveling
Normalize every vendor bid line-by-line. Flag missing scope.
→
Bid Scope Compliance
Score each bid against your scope of work. Red-flag gaps.
→
Submittal Extractor
Extract submittal requirements from specs into a tracked log.
→
02 · AWARD

The moment of signing.

trueleveler.com/app — Contract Review
02 · CONTRACT REVIEW
§ 7.3 Pay-if-Paid Payment conditional on owner payment to GC.
§ 11.2 Limitation of Liability Caps sub liability at contract amount.
§ 14.1 Retainage Standard 10% retainage through substantial completion.
Exhibit C MISSING Referenced but not attached.
02 · CONTRACT SUMMARY
FieldValue
Contract Type Lump Sum — AIA A101-2017
Contract Value $4,280,000
Substantial Completion March 15, 2027
Retainage 10% until 50% complete, then 5%
LD Rate $1,500/day after substantial
✓ 1-page summary generated 18s
02 · PM HANDOFF REPORT
Handoff ItemStatusOwner
Budget transfer to PM Complete J. Park
Submittal log seeded Complete Auto
Vendor contacts imported Pending M. Torres
Insurance certs collected Not started M. Torres
2 of 4 items complete 24s
3 modules in this phase
Contract Review
Read every contract. Surface risk, redlines, missing exhibits.
→
Contract Summary
One-page plain-English summary of any executed contract.
→
PM Handoff Report
Automated preconstruction → PM handoff document.
→
03 · POST-AWARD

When money starts moving.

trueleveler.com/app — PO vs Quote
03 · PO VS QUOTE
LineQuotedPOΔ
Structural Steel — W14x30 $86,200 $86,200 OK
Connection Hardware $12,400 $14,900 +$2.5k
Galvanizing Treatment $8,100 $11,300 +39%
2 PO lines exceed quote · $5,700 delta 29s
03 · QUOTE VS INVOICE
LineQuotedInvoicedΔ
HVAC — Rooftop Unit RTU-1 $42,100 $42,100 OK
HVAC — Ductwork Package $18,400 $22,600 +$4.2k
HVAC — Controls Upgrade --- $7,800 NEW
2 discrepancies · $12,000 to review Vendor: Apex HVAC
03 · PO VS INVOICE
LinePO AmtInvoicedΔ
Concrete — Foundation $124,000 $124,000 OK
Rebar — Grade 60 $31,500 $34,200 +$2.7k
Form Rental — 30 days $9,800 $14,700 +50%
$7,600 over PO · flag before payment 31s
03 · CHANGE ORDER REVIEW
CO ItemRequestedBenchmarkFlag
Added RTU-3 to Roof B $48,000 $44,200 +8.6%
Re-route ductwork Fl 2 $22,500 $14,800 +52%
Controls scope increase $6,200 $6,000 OK
CO #2 is 52% over benchmark rates 35s
03 · PAY APP REVIEW
SOV LineBilled% CompFlag
Mechanical Rough-In $92,400 65% OK
Electrical — Main Panel $38,000 90% Front-loaded
Stored Materials $27,500 N/A No backup
2 flags · App #4 · $157,900 billed this period 41s
5 modules in this phase
PO vs Quote
Catch POs that drift from the awarded quote.
→
Quote vs Invoice
Reconcile vendor invoices against the quoted scope.
→
PO vs Invoice
Find billing errors before you pay.
→
Change Order Review
Analyze change order pricing. Compare to awarded rates.
→
Pay App Review
Validate pay apps against contract + executed work.
→
04 · FIELD & COMPLIANCE

On site, every week.

trueleveler.com/app — COI Tracker
04 · COI TRACKER
VendorPolicyExpiresStatus
Apex HVAC GL + WC Dec 2026 Valid
Metro Electrical GL + Auto May 2026 30 days
Summit Plumbing WC only Expired Missing GL
1 expiring · 1 lapsed · 12 vendors tracked 14s
04 · RFI TRACKER
#SubjectAgeStatus
014 Fire-rated partition at stair B 21d Overdue
013 Roof drain relocation at grid E-4 9d Open
012 Concrete mix design clarification 5d Answered
1 overdue · 8 open · avg response 7.2d Auto-logged
04 · OWNER REPORT
Schedule
72%
On pace
Budget
$4.2M
of $5.8M
Open RFIs
8
2 urgent
This weekMechanical rough-in wrapping on floor 3. Electrical pull started on floor 2.
FlagsSprinkler submittal returned revise/resubmit — 4-day delay risk.
Next weekDrywall inspection Tuesday. Owner walkthrough Thursday.
04 · FIELD DAILY REPORT
FieldDetail
Date Thursday, April 24, 2026
Weather Clear, 72F — no weather delays
Workforce 42 on site (12 mech, 8 elec, 14 GC, 8 plumb)
Work Performed Duct install Fl 3 complete. Elec rough Fl 2 west wing.
Safety Zero incidents. Toolbox talk: fall protection.
✓ AI-drafted from 6 field photos + notes 22s
04 · PUNCH LIST
#ItemTradeStatus
P-01 Touch-up paint — lobby east wall Paint Closed
P-02 Thermostat calibration Rm 204 HVAC Open
P-03 Missing fire caulk penetration B-2 FP Urgent
14 open · 23 closed · 3 urgent Closeout
5 modules in this phase
COI Tracker
Insurance certificates in, expirations tracked out.
→
RFI Tracker
Auto-log and age RFIs. Route for owner response.
→
Owner Report
Weekly owner report, assembled from project data.
→
Field Daily Report
AI-drafted daily reports from photos + field notes.
→
Punch List
Spin up and track the punch list through closeout.
→
05 · TRACKING

Always-on dashboards.

trueleveler.com/app — Submittal Tracker
05 · SUBMITTAL TRACKER
SubmittalTradeStatusAge
Structural Steel — Shop Drawings Steel Approved 12d
HVAC RTU Specs Mechanical Approved 8d
Fire Sprinkler Layout FP Revise 4d
Elevator Cab Finishes Elev Submitted 2d
Exterior Glazing Glass Overdue 31d
05 · PROCUREMENT TRACKER
MaterialPO DateETAStatus
Structural Steel Jan 12 Apr 28 On track
Rooftop Units (3) Feb 03 May 20 2 wk slip
Elevator Cab Mar 01 TBD No confirm
1 delayed · 1 unconfirmed · 14 items tracked Live
05 · TASKS
#Action ItemDueOwner
T-31 Collect updated COI from Summit Apr 22 M. Torres
T-30 Review CO #3 pricing backup Apr 28 J. Park
T-29 Schedule owner walkthrough May 01 J. Park
1 overdue · 4 due this week · 29 open Auto-tracked
05 · SCHEDULE
MilestoneTargetForecastΔ
Structural Topping Out Apr 30 Apr 28 -2d
MEP Rough-In Complete Jun 15 Jun 22 +7d
Substantial Completion Mar 15 Mar 22 +7d
Critical path: MEP rough-in driving 7-day slip Live
05 · EMAILS
FromSubjectTagged
Apex HVAC RE: RTU delivery schedule update Procurement
Architect RFI-014 response: stair B partition RFI
Owner Rep Walkthrough rescheduled to Friday Schedule
✓ 847 emails indexed · 12 auto-tagged today Live
05 · PROJECT PULSE
Health
74
/ 100
Cost Risk
Low
$48k flagged
Schedule
Med
7d drift
Drift signalMEP rough-in pacing 7 days behind. Cascading risk to drywall start.
Cost signalCO #2 pricing 52% over benchmark — negotiate before signing.
Compliance1 vendor COI lapsed. Block next pay app until resolved.
05 · ANALYTICS
MetricThis ProjectPortfolio AvgRank
Cost Variance +2.1% +4.8% Top 20%
CO Rate 3.2% 5.1% Top 15%
RFI Response 7.2d 5.4d Bottom 40%
✓ 6 projects benchmarked · updated daily Portfolio
05 · CHAT WITH DOCUMENTS
QWhat is the retainage rate after 50% completion?
APer Section 14.1 of the executed contract (AIA A101), retainage drops from 10% to 5% after 50% completion is certified by the architect.
SourceContract_Apex_HVAC_2026.pdf — Page 14, Paragraph 3
✓ 142 documents indexed · cited answers Instant
8 modules in this phase
Submittal Tracker
Live status of every submittal across every trade.
→
Procurement Tracker
One dashboard. Every material. Every lead time.
→
Tasks
Action items tracked to close, across every phase.
→
Schedule
Milestones, deadlines, and critical path on one calendar.
→
Emails
Project correspondence logged, tagged, and searchable.
→
Project Pulse
Live project health score. Flags drift before it bites.
→
Analytics
Cross-project trends, spend patterns, vendor performance.
→
Chat with Documents
Ask any question across your project docs. Get cited answers.
→
§ · · · WHERE TRUELEVELER SITS

Your PM tool runs the project.We catch what it misses.

Procore runs your project. We read every document in it.
Sage bills your hours. We reconcile every dollar in it.
Autodesk BIM 360 tracks your drawings. We flag every gap between them.
Procore & Autodesk connectors ship Q2 2026. Sage, Foundation, Viewpoint in Q3. Until then, export to PDF or XLSX and drop them straight in — the leveler doesn't care which tool they came from.
§ 03 EVERY SEAT AT THE TABLE

One tool.Every role in the chain.

Procurement isn't one person's job — it's a relay. Estimators, PMs, GCs, subs, and owner's reps all touch the same bid, contract, and invoice. Trueleveler meets each of them where they are.
01 · ROLE

Estimator / Quantity Surveyor

"Stop losing margin on bids you couldn't fully compare."
Level 10 vendor bids in 60 seconds
Flag scope gaps and exclusions automatically
Ship audit-ready comparison reports
02 · ROLE

Project Manager

"Stop discovering risk after it's already costing you."
Weekly owner reports assembled from project data
RFI aging, COI expirations, submittal status at a glance
Change orders benchmarked against awarded rates
03 · ROLE

GC / Specialty Sub

"Stop signing contracts you haven't fully read."
Plain-English contract review in minutes
Pay-if-paid, retainage, and LD clauses surfaced
PO/invoice reconciliation against the awarded quote
04 · ROLE

Owner's Rep / AEC Firm

"Stop paying a firm what your software could deliver."
Independent third-party scope leveling
Change order benchmarking and contract review
End-to-end procurement audit trail
PLACEHOLDER CONTENT — BETA FIRMS + ILLUSTRATIVE QUOTE
§ 04 THE FIRMS ALREADY ON IT

Built in the field.Refined by the 25 firms using it now.

We're still in founding beta. These are the teams kicking the tires — and their bids, their invoices, their contracts are why the product looks the way it does today.
$1.2M
OF HIDDEN SCOPE SURFACED
Across 120 bid packages leveled in the first 90 days of the founding beta. Typical discovery: $8K–$14K per package.
"
We cut a two-day bid-leveling grind down to an hour. The first package flagged $31K of soft scope three bidders had quietly priced different ways. That paid for Trueleveler for the next five years.
Dana Okafor VP Preconstruction · Ridgecrest Construction · $340M Mid-Atlantic GC
FOUNDING FIRMS · 17 OF 25 ON IT
Ridgecrest Construction
Avalon Mechanical
Keystone Preconstruction
North Harbor GC
Meridian Build Group
Harbor & Vine
§ 05 PRICING

Pay for what your team will actually run.Not per-seat. Not per-project.

Flat tiers, every module included at each level. No training fees. No rip-and-replace. Start free for 14 days and keep whatever you set up.
Founding 25: your $99/mo rate is locked monthly — no annual needed.

Free Trial

Try every module. No card.
$0 14 days
✓All 25 modules
✓Unlimited bid leveling
✓1 user
✓Email support
FOUNDING 25 · 17/25 CLAIMED

Pro

For independent estimators and single-team GCs.
$99 / mo
$1,188/yr if billed monthly
Reg. $199/mo — locked for life.
8 slots remaining.
✓Everything in Free
✓3 users
✓Contract review
✓PO/Invoice reconciliation
✓Standard SLAs

Business

For multi-office firms running 10+ projects.
$499 / mo
$5,988/yr if billed monthly
✓Everything in Pro
✓15 users
✓All phase modules
✓Owner reports + trackers
✓Priority support

Enterprise

For national GCs and AEC firms.
$1,099 / mo
$13,188/yr if billed monthly
✓Everything in Business
✓Unlimited users
✓SSO + SCIM
✓Dedicated success manager
✓Custom SLAs + DPA
§ 06 TRUST · COMPLIANCE · QUESTIONS

The deal-breakers,handled in one page.

Two things separate a tool you'll try from one you'll deploy: can you trust it with your documents, and does it answer the four or five questions every buyer asks. Both, together, here.
SECURITY & PRIVACY
✓
Documents never stored
Files are analyzed in-memory and discarded on session end. Nothing persists server-side.
✓
Never used to train AI
Your bids, contracts, and invoices are never added to any training dataset. Ever.
✓
TLS 1.3 encrypted
End-to-end encryption in transit. AES-256 at rest for anything you choose to save.
✓
GDPR + CCPA compliant
DPA available on request. Right to erasure processed within 14 days of a verified request.
✓
SOC 2 readiness · on the roadmap
Controls designed to SOC 2 Type II standards. Formal audit planned as we scale — Enterprise buyers can request our current security questionnaire today.
✓
US-based infrastructure
Data processed in AWS us-east-1 via Supabase. Encrypted daily backups with point-in-time recovery.
FREQUENTLY ASKED
14 days, full feature access, no credit card required. If you do nothing at the end, your account becomes read-only. You can download everything you created.
Not yet — connectors are on the roadmap. Procore and Autodesk BIM 360 target Q2 2026; Sage, Foundation, and Viewpoint follow in Q3 2026. In the meantime, export from those tools as PDF or XLSX and drop them straight into Trueleveler. API access on Business and up once connectors ship.
Yes. Pro includes 3 seats, Business includes 15, Enterprise is unlimited. SSO/SAML on Business and up, SCIM on Enterprise.
PDFs (scanned or native), XLSX, CSV, and DOCX for contracts. Images (PNG/JPG) for field reports. Up to 50 MB per file, 10 files per job.
You do. Always. Our terms explicitly state we claim no rights to your project data and never use it for model training or any secondary purpose.
Nothing punitive. You'll get an in-app heads-up at 80%. We never auto-charge overages — you choose to upgrade or wait for your next cycle.
§ 07 · Stop leveling bids with a spreadsheet

The bid you're
leveling right now
takes 47 seconds here.

Drop the PDF. See what your spreadsheet missed. Keep your place, or walk away — free, no card, no deck.
FOUNDING 25 8 founding slots left — $99/mo Pro, locked for life.
SETUP Upload the first bid in under 2 minutes. No onboarding call required.
SUPPORT Human reply within 4 business hours, Mon–Fri 7a–7p ET.
TRUELEVELER · © 2026 HELP · TERMS · PRIVACY · SECURITY HELLO@TRUELEVELER.COM