02 · Engines

Bid vs Actual

01 · Engines

What it does

Reconciles the awarded bid against final job cost at project closeout. CSI-by-CSI variance with patterns fed back into Cost Estimating for sharper future bids.

02 · Engines

Inputs

The awarded bid (already on file)
Final job cost report (from accounting integration or CSV upload)
All approved COs (to separate scope additions from cost variance)

03 · Engines

Variance categorization

Over-bid · CSI line costs less than estimated · positive margin
Under-bid · CSI line costs more than estimated · negative margin
Scope addition (CO-driven) · added scope · not a bid miss
Missed items · costs that didn't exist as bid lines

04 · Engines

Feedback loop into Cost Estimating

Patterns across many projects' Bid vs Actual feed back into the Cost Estimating engine's benchmarks. Example: "Steel framing under-bid by 8.1% on this firm's 5-over-2 jobs · adjust +6% on next bid."

This is the engine that compounds. Each closed job makes the next bid sharper.

05 · Engines

Accounting integrations

v1: CSV upload from your accounting system (Sage 300 · Foundation · QuickBooks).

v1.1 (Q1 2027): native Codat integration so the reconcile is automatic at closeout.

★ · Still stuck?

Email support.

Replies within 11 minutes on Team and Business plans. support@trueleveler.com