PO vs Quote
Compare a purchase order against the original vendor quote. Catches pricing drift, quantity changes, and scope additions that crept in between quote and PO.
What it does
PO vs Quote lines up the two documents item-by-item and reports every difference: price delta per line, quantity changes, added items, removed items, and total variance. It's an audit step before the PO is released — or before it's paid.
When to use it
- PO is ready to issue — verify it matches the quote you accepted.
- You received a PO from a GC and want to confirm it matches your quote.
- Monthly audit: spot-check random PO/quote pairs for pricing accuracy.
What to upload
- The vendor quote (PDF, DOCX, XLSX)
- The purchase order (same formats)
Step by step
Open the engine
Sidebar → Engines → PO vs Quote.
Upload both documents
Label each slot. Quote goes on one side, PO on the other.
Run
20–40 seconds.
Read the verdict
Top: total variance + per-line diff count.
Review the diff table
Line items side by side. Highlighted cells = changed values.
Understanding the results
Total $ and % variance between quote and PO.
One row per line item. Quote column + PO column + delta column. Green = reduction, red = increase.
On the PO but not on the quote.
On the quote but not on the PO.
Plain-language summary of the most significant differences.
Every control, explained
Run analysisOne run.
Filter: Changed only / Added / Removed / AllNarrows the diff table.
Export PDFAudit report.
Export XLSXSide-by-side diff with columns preserved.
Chains
Chains into
Chained from
Exports
- PDF — audit report.
- XLSX — side-by-side diff table.
- CSV — flat diff list.
Troubleshooting
Vendor described them differently in the PO vs the quote. Use chat to re-evaluate specific pairs.
Check for freight, tax, or discount lines — they're often rolled up on one document and broken out on the other.