Budget burn unknown until the monthly report
You issued $2.3M in POs across 14 vendors. How much has been delivered? How much invoiced? How much paid? Nobody knows until finance runs the month-end report.
ENGINE · PROCUREMENT TRACKER
Track every PO. From need to payment.
The central log for every purchase order across a project. Track the full lifecycle: identified need, RFQ issued, quotes received, PO issued, delivery received, invoiced, paid. Real-time budget variance, vendor performance metrics, and overdue delivery alerts — all in one pipeline view.
Real-time
Continuous Tracking
7
Pipeline Stages
4
Outputs Per Project
$0
To Try · No Card
§ 01
THE PROBLEM · PROCUREMENT VISIBILITY DISAPPEARS AFTER THE PO
The PO was issued. Then what happened?
Overdue deliveries that nobody tracks
A material order was due three weeks ago. The PM assumes it's on site. The super assumes the PM is tracking it. The vendor assumes no news is good news.
No connection between POs, invoices, and change orders
The CO added $40,000 to a subcontract. Did the PO get updated? Did the invoice reflect it? Without a unified log, these disconnects become disputes.
Vendor performance measured by gut feel
Which vendors deliver on time? Which ones invoice accurately? Which ones generate the most change orders? Without data, every award decision is based on memory.
§ 02
WHAT YOU GET · FOUR OUTPUTS, EVERY PROJECT
Four outputs. Every project.
Pipeline
Pipeline view by status
Every PO displayed across 7 stages with drill-down per vendor, trade, and dollar value. See your entire procurement at a glance.
Budget
Budget burn report
Real-time committed, invoiced, and paid amounts vs budget baseline. Variance flagged by trade package and vendor.
Delivery
Overdue delivery alerts
Automatic flagging when deliveries pass their expected date, with escalation by days overdue and dollar impact.
Vendor
Vendor performance metrics
On-time delivery rate, invoice accuracy, change order frequency, and responsiveness score per vendor — built from actual project data.
§ 03
HOW IT WORKS · IMPORT TO CLOSEOUT IN MINUTES
Import to closeout in minutes.
01
Create or import POs
Enter POs manually, import from Excel, or auto-create from Bid Leveling award recommendations.
02
Track the pipeline
Update each PO through the 7-stage lifecycle. Status changes are timestamped and searchable.
03
Monitor budget and deliveries
Real-time dashboard shows budget burn, overdue deliveries, and vendor performance across the entire project.
04
Close out and report
Export procurement history, vendor scorecards, and budget variance reports for project closeout.
§ 04
THE IMPACT · WHAT TRACKING CATCHES BEFORE IT COSTS YOU
Every dollar tracked. Every vendor measured.
$2.3M tracked
Average PO volume per mid-size commercial project. Procurement Tracker gives you real-time visibility across every dollar committed.
Zero lost deliveries
Automatic overdue alerts mean no material order sits untracked for three weeks while the schedule slips.
Data-driven awards
Vendor performance metrics from actual project data replace gut-feel award decisions on the next project.
§ 05
USE CASES · BUILT FOR HOW CONSTRUCTION PROCUREMENT WORKS
Every purchase order. Every project.
§ 06
FAQ · QUESTIONS PROJECT TEAMS ASK
Questions project teams ask us.
What are the 7 pipeline stages?
Identified Need, RFQ Issued, Quotes Received, PO Issued, Delivery Received, Invoiced, and Paid. Each transition is timestamped with notes and document attachments.
Can I import existing POs?
Yes. Import from Excel or CSV. You can also auto-create POs from Bid Leveling award recommendations with one click.
How does budget tracking work?
Every PO entry includes committed amount, invoiced amount, and paid amount. The tracker calculates variance against your budget baseline in real time by trade, vendor, and CSI division.
Does it integrate with other engines?
Yes. PO vs Quote, PO vs Invoice, and Change Order Review all feed data back into the Procurement Tracker automatically. Budget variance updates in real time.
Is my data secure?
Documents are processed in memory and never stored on our servers. Your data is never used to train AI models. Trueleveler is GDPR and CCPA compliant with SOC 2 practices in place. See our Security page for details.
§ 07
ALSO TRY · THE FULL PROCUREMENT STACK
The full procurement stack.
START FREE · NO CREDIT CARD
Start tracking procurement today — free.
Import your POs and get real-time pipeline visibility in minutes. No credit card, no templates, no lock-in.