Partial-delivery overbilling
Vendor delivered 60% of the order but billed for 85%. Without cross-checking delivery receipts against the PO, the overpayment goes through.
ENGINE · PO VS INVOICE
Match every invoice to the purchase order.
Upload the purchase order and the vendor's invoice. Trueleveler catches partial-delivery overbilling, back-charges that weren't approved, freight line items absent from the PO, and quantity mismatches. Pairs with the Procurement Tracker for teams running large material orders across multiple deliveries.
30s
Avg Analysis Time
2-3
Documents Compared
4
Outputs Per Analysis
$0
To Try · No Card
§ 01
THE PROBLEM · INVOICES DON'T ALWAYS MATCH THE PO
The PO said one thing. The invoice says another.
Back-charges that were never approved
Items appear on the invoice that aren't on the PO — crane time, cleanup, temporary protection. Each one is a charge your PM never authorized.
Freight and handling surprises
The PO price was 'delivered.' The invoice adds a $4,200 freight line item. Without the original PO in hand, AP processes the payment.
Quantity mismatches across deliveries
Multiple partial deliveries add up to more than the PO quantity. Without cumulative tracking, each individual invoice looks correct.
§ 02
WHAT YOU GET · FOUR OUTPUTS, EVERY ANALYSIS
Four outputs. Every analysis.
Reconciliation
Line-by-line reconciliation
Every PO line item matched against the invoice, with quantity delivered vs ordered and price billed vs agreed.
Ship Flags
Over-ship and under-ship flags
Items where invoiced quantities exceed the PO or where partial deliveries haven't been fully received.
Unauthorized
Unauthorized charges
Line items on the invoice with no corresponding PO entry — charges that were never ordered or approved.
Payment
Payment recommendation
AI-generated recommended payment amount with line-by-line justification for what to approve, dispute, or hold.
§ 03
HOW IT WORKS · UPLOAD TO RESULTS IN SECONDS
Upload to results in seconds.
01
Upload documents
PDF, Excel, or Word. Drop the PO and invoice. Add delivery receipts for cumulative checks.
02
AI reconciles
Every line item, quantity, and price cross-referenced between the PO, invoice, and delivery records.
03
Review mismatches
Interactive table with flagged items sorted by dollar impact and authorization status.
04
Approve or dispute
Export the reconciliation with a recommended payment amount and dispute notes.
§ 04
THE IMPACT · WHAT PO RECONCILIATION CATCHES
Money kept in your budget.
8% of invoices
contain charges not on the original PO, based on CFMA and ENR procurement audit data across commercial construction.
3 docs in 30s
PO, invoice, and delivery receipt compared in under a minute. The same check manually takes 20+ minutes per invoice.
Zero surprise charges
Every line item on the invoice verified against the PO before payment is processed. No more post-payment disputes.
§ 05
USE CASES · BUILT FOR CONSTRUCTION PROCUREMENT
Every PO. Every invoice.
§ 06
FAQ · QUESTIONS AP TEAMS ASK
Questions AP teams ask us.
What file formats does PO vs Invoice accept?
PDF, Word, and Excel. Upload the purchase order and invoice as-is. Delivery receipts are optional for cumulative tracking.
Can I include delivery receipts?
Yes. Adding delivery receipts allows the AI to verify quantities received against quantities billed, catching partial-delivery overbilling.
How does it handle multiple invoices against one PO?
Upload the PO and all invoices together. The engine tracks cumulative billing against the PO total and flags when invoiced amounts exceed the ordered quantity.
Does it catch freight charges not on the PO?
Yes. Any line item on the invoice that doesn't have a corresponding PO entry is flagged as unauthorized — including freight, handling, storage, and equipment charges.
Is my data secure?
Documents are processed in memory and never stored on our servers. Your data is never used to train AI models. Trueleveler is GDPR and CCPA compliant with SOC 2 practices in place. See our Security page for details.
§ 07
ALSO TRY · THE FULL PROCUREMENT STACK
The full procurement stack.
START FREE · NO CREDIT CARD
Reconcile your next invoice — free.
Upload a PO and invoice and verify every charge in seconds. No credit card, no templates, no lock-in.