Compiles manufacturer warranties, O&M manuals, as-built drawings, training videos, and punch closeout into a single owner-deliverable package. Sourced automatically from every approved submittal, every warranty PDF, and every redlined drawing the project produced. The closeout that used to take 3 months ships in 3 days.
Construction closeout is a checklist nobody enjoys building. The data exists across submittals, procurement, daily logs, and the punch list — this engine just stitches it into the deliverable.
Every installed product cross-referenced against its manufacturer warranty. Columns: product · spec section · install date · warranty term · expiration · manufacturer claim contact · exclusions. Built from approved submittals + delivery slips + activity completion dates. Renders as a sortable PDF + structured CSV.
Every operations and maintenance manual collected from submittal approvals and supplier transmittals. Indexed by trade (mechanical / electrical / plumbing / specialties), by spec section, and by room/equipment tag. Owner can search for "chiller 1" and get the right manual.
Original design drawings with all redlines applied. Pairs with the As-built Reconciler for redline merging. PDF + DWG where applicable. Punch list closure photos cross-referenced where the as-built shows a deviation.
Final state of every punch item: before / after / closure date / closing sub. Zero open items is a milestone the engine surfaces. Open items at delivery become a documented gap with owner sign-off requirement.
Captures from commissioning meetings, equipment startup walks, and operator training sessions — pulled from the project's Meetings library. Time-stamped and indexed by equipment so the facilities team can re-watch the chiller startup six months from now.
Single PDF table of contents with the warranty matrix + as-built index + O&M index + training video index. ZIP includes all referenced documents. Branded with the project name and owner. Ready to hand off (or email) on substantial completion day.
The warranty matrix is what owners care about most. Two years after closeout, when a chiller fails, someone needs to know: who manufactured it, when does the warranty expire, and who do you call. This engine ensures the answer takes 10 seconds, not 10 hours of email archaeology.
The warranty matrix isn't a one-and-done document — it's a live tracker. When a warranty is about to expire, the owner gets an automatic 90-day heads-up. When equipment fails during warranty, the matrix surfaces the claim contact in 10 seconds.
Closeout Builder doesn't ask you to dig through email or attach files manually. It reads from every other system the project has been using all along:
Approved submittals carry product cut-sheets, warranty terms, and O&M attachments. The engine indexes all of them by spec section.
Delivery dates + activity completion = install dates. Warranty terms start from install, not from delivery, so this matters for the matrix's accuracy.
Every closed punch item's before/after photos and the closing sub feed the closeout's quality-evidence section.
Owner-attended commissioning meetings and training sessions are pulled with their audio anchors, timestamps, and decision summaries.
Field-marked redlines reconciled into the original drawing set. CAD layers preserved where the original was DWG.
All sub COIs valid through the project's warranty period + the project's performance bonds appended for the owner's records.
Owners are not consistent about how they want closeout. Some want a printed binder. Some want a USB drive. Some want a cloud share. The engine produces all three with the same source data:
All three are generated from the same engine run. Owner can also request a custom format (some GCs deliver as a custom-branded portal — supported via white-label config).
Closeout Builder is the last link in the construction chain. Its inputs are everything that came before.
Mid-rise office: 800-1,200 PDF pages, ~400MB ZIP. Hospital or lab: 2,500+ pages, ~1.5GB ZIP because of the equipment density. The engine produces both bound and hyperlinked variants from the same source data.
The engine surfaces the gap pre-closeout. PM gets a list of subs that need to provide missing O&Ms with a deadline. Far better than the current pattern: discovering at month 11 that 30% of O&M manuals were never collected.
Yes — via the owner portal format. Full-text search across all warranties, manuals, drawings. The owner's facilities team can find "chiller 1 warranty" in 10 seconds 18 months after handover. Bound PDF and ZIP formats are still searchable via standard PDF tools, just not as fluid.
Owner portal goes into read-only archive mode. Bound PDF and ZIP stay with the owner indefinitely. The GC's instance retains the source data per the firm's document-retention policy (default: 7 years).
Export to both is on the v4.2 roadmap. v1 produces the closeout as standalone deliverables; owners using Procore Documents or Autodesk Build can ingest the ZIP via standard upload. We package the closeout in a way that survives that ingest (no proprietary folder structure).
Project in the field today — we'll preview the closeout package built from your current submittals, procurement, and punch data. Even on a 50%-complete job, the structure is visible.
Start free — 14 days, no card →