Submittals tracked in spreadsheets that nobody updates
The Excel log starts clean on day one. By week three, half the entries are missing revision dates, review statuses are wrong, and nobody knows which submittals are actually overdue.
TRACKER · SUBMITTAL TRACKER
Track every submittal. From spec to approval.
Manage the full submittal lifecycle: prepared, submitted, under review, approved, approved-as-noted, revise-and-resubmit, rejected. Every revision timestamped, every document preserved. Import from the Submittal Extractor or manually — your log starts day one, not week four.
Real-time
Continuous Tracking
7
Lifecycle Stages
6
Outputs Per Project
$0
To Try · No Card
§ 01
THE PROBLEM · SUBMITTAL LOGS FALL BEHIND BY WEEK TWO
Submittals pile up. The log falls behind.
Missed review deadlines that delay procurement
A submittal sits "under review" for six weeks because nobody flagged the deadline. By the time it's approved, the lead time pushes delivery past the install date.
Revision history lost across email threads
Rev A was rejected. Rev B was approved-as-noted. Rev C is... somewhere in someone's inbox. When the architect asks for the review log, it takes a day to reconstruct.
No connection between spec requirements and actual submissions
The spec calls for 47 submittals. The log has 31. Which 16 are missing? Without a requirement-to-submission map, nobody knows until closeout.
§ 02
WHAT YOU GET · SIX OUTPUTS, EVERY PROJECT
Six outputs. Every project.
Lifecycle
Full lifecycle tracking
Every submittal tracked through 7 stages with timestamps, responsible parties, and automatic status progression.
Review Log
Review log
Complete revision history with reviewer comments, action items, and document versions — audit-ready for closeout.
Alerts
Overdue alerts
Automatic flagging when submittals exceed review deadlines, with escalation notifications by days overdue.
Transmittal
Transmittal generator
One-click transmittal creation with cover sheet, attached submittals, and distribution list.
Compliance
Compliance matrix
Spec requirements mapped to actual submissions — shows exactly which submittals are missing, pending, or complete.
Collaborate
Assignees, threads, notifications
Every submittal takes an owner from your roster — assignment lands in their in-app bell and a batched email. Comment threads with @mentions keep the review conversation on the record, and the Mine filter shows each reviewer only their court.
§ 03
HOW IT WORKS · IMPORT TO CLOSEOUT IN MINUTES
Import to closeout in minutes.
01
Import or create
Import from Submittal Extractor, upload an Excel log, or create entries manually. Your register is ready in minutes.
02
Track status
Update each submittal through the 7-stage lifecycle. Automated alerts fire when deadlines approach or pass.
03
Review and revise
Attach review comments, route revisions, and maintain the full history without losing any documents.
04
Close out clean
Export the complete review log and compliance matrix for project closeout and owner turnover.
§ 04
THE IMPACT · WHAT TRACKING CATCHES BEFORE CLOSEOUT
Time saved. Deadlines kept.
47 submittals
Average number of submittals per spec section on a mid-size commercial project. Tracking them manually takes 4-6 hours per week.
Zero missed deadlines
Automatic overdue alerts mean no submittal sits "under review" for six weeks without someone knowing about it.
Day-one log
Import from Submittal Extractor and your register is populated before the first OAC meeting — not reconstructed at closeout.
§ 05
USE CASES · BUILT FOR HOW CONSTRUCTION SUBMITTALS WORK
Every submittal. Every project.
§ 06
FAQ · QUESTIONS PROJECT TEAMS ASK
Questions project teams ask us.
Can I import from the Submittal Extractor?
Yes. Submittal Extractor scans your spec sections and builds the register. One click imports it into Submittal Tracker with all requirements, review types, and CSI divisions pre-populated.
What submittal statuses are tracked?
Seven stages: Prepared, Submitted, Under Review, Approved, Approved as Noted, Revise and Resubmit, and Rejected. Each transition is timestamped with the responsible party.
Can I export the submittal log?
Yes. Export to Excel or PDF for sub-consultant coordination, OAC meeting packages, or closeout documentation.
How do overdue alerts work?
Set review deadlines per submittal or use project-wide defaults. When a submittal exceeds its deadline, the tracker flags it with days overdue and alerts the assigned owner through the in-app notification bell and a batched email digest — so the person whose court it's in actually hears about it.
Is my data secure?
Documents you submit for analysis are processed in memory and are not retained, and your data is never used to train AI models. Files you choose to save to your workspace stay in your private, encrypted storage, and document retention for cross-document search is off by default. Trueleveler is GDPR and CCPA compliant. SOC 2 certification is on the roadmap. See our Security page for details.
§ 07
ALSO TRY · THE FULL SUBMITTAL STACK
The full submittal stack.
START FREE · NO CREDIT CARD
Start tracking submittals today — free.
Import your spec requirements and start tracking in minutes. No credit card, no templates, no lock-in.